Video Surveillance: what you need to know

Document updated on: 29th April 2025 (Version 02)

👁️ Who is the data controller for video surveillance?

The company S.E.A.R. Sr.L., with registered office in Forte dei Marmi (LU), Viale Morin No. 169, PEC: sear-sas@pec.it, represented by its legal representative pro tempore, processes your personal data in connection with the installation of a video surveillance system at the organizational units of our company, pursuant to art. 4 of Law No. 300 of 20^th May 1970 (Workers’ Statute), EU Regulation 2016/679 (GDPR), and the provisions of the Italian Privacy Code (Legislative Decree 196/2003 as amended).

Organizational unis covered:

• Augustus Hotel & Resort, Viale Morin no. 169 – Forte dei Marmi (LU)
• Augustus Hotel & Lido, Viale Morin no. 72 – Forte dei Marmi (LU)
• Ristorante Bambaissa, Viale della Repubblica no. 3 — Forte dei Marmi (LU)
• Administrative offices, S. 439 – Pietrasanta (LU)

📹 WHAT WE RECORD

We collect your image when you enter the field of view of our cameras.

Cameras record only work areas and related zones, avoiding areas reserved exclusively for employees (such as locker rooms and restrooms).

Wherever possible, the system is configured not to continuously monitor workstations.

⚖️ WHY WE DO IT

We use video surveillance to:

• Protect company property (our legitimate interest — art. 6, paragraph 1, letter f of GDPR)

Important: Cameras are NOT installed for the purpose of monitoring employees’ work and comply with art. 4 of the Workers’ Stature (law 300/1970).

👥 WHO CAN SEE THE FOOTAGE

• Authorized staff: only employees specifically trained on privacy matters
• Law enforcement authorities: in case of legal necessity
• Maintenance company: AB Telematica, with registered office in 56025 Pontedera (PI) at Via Campania No. 8/10 handles technical maintenance as an external data processor (always in the presence of our employee)

The images are not disseminated or communicated to other parties.

🕐 HOW LOGN WE KEEP THE FOOTAGE

Images are stored for 48 hours from the time of recording and are then automatically deleted.

Exceptions:

• During public holidays or office closures
• Upon request from judicial or police authorities

🌍 DATA TRANSFERS

Footage is not transferred outside the European Union.

✅ DATA PROTECION IMPACT ASSESSMENT

We have carried out a Data Protection Impact Assessment as required by art. 35 of the GDPR.

✓ Your Rights

You can always exercise the following rights:

Right	What it means
Information	To receive clear information about data processing
Access	To obtain a copy of your images (as long as it does not infringe on others’ rights)
Rectification	To correct inaccurate data
Restriction	To temporarily block processing in specific cases
Portability	To receive your data in electronic format
Cancellation	To request the deletion of data when no longer necessary

🤖 AUTOMATED DECISION-MAKING

Your data will never be used to:

• Analyse your behaviour
• Make automated decisions that affect you

📝 HOW TO EXERCISE YOUR RIGHTS

Send your request to the contact details listed above or via email to: privacy@augustus-hotel.it.

⚠️ COMPLAINTS

You have the right to lodge a complaint with the Italian Data Protection Authority (www.garanteprivacy.it) if you believe your rights have not been respected.